Position Title: Financial and Administrative Assistant

Located: on site at Tett Centre for Creativity and Learning, Kingston Ontario

Start Date: June, 2024

Schedule: Flexible - evenings and Saturday/Sunday hours.

Hours per week: Negotiable. Minimum 22 hours and maximum 35 hours.

Hourly rate: $18-$24

Application deadline: May 15th, 2024
Please send cover letter and resume to kay@kingstonschoolofdance.ca

Note: Must be able to show proof that you are eligible to work in Canada. Must be able to provide a clean criminal record check.

Kingston School of Dance (“KSD”) is one of Kingston’s oldest and only non-for-profit dance school. It offers a beautiful space and likeminded caring professionals who are passionate about artistic expression, the community, and bringing excellence to the world of everything dance.

Currently we are looking for a Financial and Administrative Assistant to provide support to the Board of Directors, and Artistic Director.

If you are looking to support a wonderful community and bring your financial and administrative expertise to a rewarding company you might be who we are looking for!

You will report to the Artistic Director, and support the Board of Directors.

Your day to day will be interfacing with both the community, students, and your colleagues, while supporting documentation, administration, financial tasks, audits, reporting, analysis and the organization on the back end. 

Roles and Responsibilities;

-          Receiving, processing, and tracking KSD payments
-          Managing sales, and sales records with stakeholders
-          Stakeholder payment management and communication
-          Reconcile account and submit to Finance Committee for review and approval
-          Validate timesheets and submit to Treasurer for approval  
-          Compiling financial reports to support budget planning, grant reporting and audits  
-          Full KSD document management, creation of organization system.    
-          Assisting in marketing, communication, and community outreach initiatives in collaboration with the Board and the Artistic Director
-          Front Desk support, such as answering inquiries in person or by phone, and overall front desk management, including maintaining the functioning and cleanness of the space.
-          Other administrative tasks in support of programming, performance and/or as assigned by the Artistic Director

Qualification:

·         Post-secondary education in finance or office administration
·         Experience in bookkeeping, preparing financial report and general office administration and front desk customer service.

Competencies:

·         Strong written and verbal communication skills.
·         Strong organizational and business skills, with a high attention to detail.
·         Strong computer skills with experience in Excel, Quickbooks, Revenue Trackers, DSP.
·         Strong customer service and conflict resolution skills.
·         Ethical standards in managing confidential and sensitive information.
·         Positive attitude and willingness to learn and improve business operations.

Kingston School of Dance supports all persons as we are an equal opportunity employer. We provide employees with a work environment that is free of discrimination and harassment. All decisions are based on organizational needs, job requirements, and individual qualifications. We continue to strive for excellence as we know that being diverse, and supporting inclusivity will build the type of organization where talented people of all backgrounds and ability will want to work, dance, and be part of. Everyone should feel respected and included.

Should you require accommodation throughout this process please don’t hesitate to let us know.